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Project Management Software

Project management software is software designed to track the development of projects that take weeks, months or years to complete, providing project managers and other team members a single platform for real-time updates on the project's status.

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Learn more in our Buyers Guide

Common Features
Buyer Considerations
Considerations

Competitive advantages of Project Management Software

Improves team communication and collaboration in projects.

Creates project timelines and budget estimates faster.

Provides real-time visibility into project progress and resource utilization.

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Showing 1 - 20 of 1130 products

Asana helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, teams are more confident, move faster, and accomplish more with less, no matter where they are located. More than 100,000 paying orga...Read more

Zoho Invoice is a 100% free cloud-based invoicing solution designed to help small businesses with invoicing, tracking expenses and, accepting online payments.Key features include project billing, time tracking, reporting, customiz...Read more

Celoxis is a Web-based project management solution for small teams to large multimillion dollar enterprise projects. The first company to offer Software-as-a-Service deployment in India, Celoxis offers round the clock support....Read more

Smart IP&O is a cloud-based and on-premise solution that lets businesses manage processes related to inventory planning, demand forecasting, supply chain management and more. Hosted on the Amazon Web Services (AWS) platform, it le...Read more

KPI Fire is a cloud-based collaboration tool that provides team members with a dashboard view of shared company objectives and key performance indicators (KPIs). It is suitable for large and midsize companies in all industries. ...Read more

Flying Donut is a web-based Scrum and Kanban software designed to help businesses facilitate collaboration across private and public projects. The real-time Agile collaboration tool enables managers to streamline communication acr...Read more

Teamdeck is a cloud-based resource management solution suitable for creative agencies, software design firms and startups. Key features include resource scheduling, time tracking and leave management. Teamdeck helps project m...Read more

Quire is a cloud-based project management solution designed to help small and medium-sized businesses manage to-do lists, tasks, and more to facilitate collaboration across teams. Key features include document management, real-tim...Read more

SQUEAKS is a Smart Factory digital communication and collaboration platform that helps teams better understand "what's important now" while at the same time more effectively solve problems that are creating line stoppages, quality...Read more

VOGSY is a professional services automation (PSA) solution built on the Google Cloud Platform. It provides everything a professional services organization needs to streamline and run its business from quote to cash. VOGSY is a nat...Read more

Software pricing tips

Read our Project Management Buyers Guide

Subscription models

Per employee/per month: This model allows you to pay a monthly fee for each of your employees.
Per user/per month: Users pay a monthly fee for users—normally administrative users—rather than all employees.

Perpetual license

This involves paying an upfront sum for the license to own the software and use it indefinitely.
This is the more traditional model and is most common with on-premise applications and with larger businesses.

Rated best value for money

The fastest way to fast user onboarding Userflow is a user friendly low/no-code builder for onboarding guides and in-app surveys on the market. It allows you to onboard your users better to ensure conversion, adoption and retent...Read more

Zoho Projects is a cloud-based project management solution designed for small and midsize companies. It offers project scheduling and budgeting, which allows project managers to define project tasks, assign them to their teams, es...Read more

Edited - Bulk Product Management is a Shopify app that allows you to change prices easily in mass in your Shopify store or edit SEO attributes (Meta title, Meta Description, Human URL) in bulk in a very convenient mode. A variet...Read more

Elorus is an online invoicing, time-tracking, billing and expense management platform. At heart, it is the ideal professional solution for every freelancer, small business and creative agency. Since 2014, Elorus has been working h...Read more

CAFLOU is an easy-to-use online business management software for small to medium-sized companies. This digital solution enables users to streamline company and project management and increase team performance. It is ideal for comp...Read more

Visual Planning is a hybrid resource management and scheduling platform that helps businesses to manage their assets and day-to-day operations. The solution can be deployed on-premise or hosted in the cloud. Visual Planning o...Read more

EngageBay is an integrated marketing, sales, support and CRM solution designed to help small to midsize enterprises acquire, engage and convert website visitors into customers. The cloud-based platform lets businesses use marketin...Read more

todo.vu is cloud-based project management solution offering integrated customer relationship management, project management, time tracking and billing tools. The platform is suitable for contractors, freelancers and small teams. ...Read more

ESPMI is a project portfolio management (PPM) solution, which helps businesses to track deliverables to improve decision-making processes. Supervisors can select filters with start and end dates to monitor specific project activit...Read more

Herald is a customer experience management software designed to help startups capture, consolidate, organize and quantify customer feedback. Administrators can automate follow-ups and streamline discussions to resolve clients' pro...Read more

Popular Project Management Comparisons

Buyers Guide

Last Updated: November 04, 2021

Project management software describes a range of solutions that allows individuals and teams to track the progress of projects, from conception to completion.

Currently, there are hundreds of these solutions on the market, ranging from basic free online task trackers to highly complex project management tools that allow users to manage every aspect of a project, from business case creation to final payment.

We've created a buyers guide to help improve your understanding of software features and buying decisions that need to be considered for project management software.

Here's what we'll cover:

What Is Project Management Software?
A Comparison of Top Project Management Software
Common Features of Project Management Software
What Type of Buyer Are You?
Key considerations when purchasing project management software

What Is Project Management Software?

Project management software is a software tool designed to track the lifecycle of projects that take weeks, months, or years to complete, providing project managers and other team members a single platform for real-time updates on the project's status. Most software solutions available on the market include, but are not limited to, the following capabilities:

Planning
Budgeting
Invoicing
Inventory management
Gantt charts
Resource management
Task management (including to-do lists, task lists, subtasks)
File sharing
Collaboration

The primary goal is to increase company efficiency by making the entire project lifecycle visible to all team members. Team members are each given a unique login, allowing them to customize their view, report progress, track time, and monitor the progress of others.

Most project teams find themselves to be more efficient in an intuitive and user-friendly project management platform. It allows people to identify problems before or as they arise, view due dates, and eliminate questions about the current status of any outstanding project tasks. It also provides team members with a collaboration tool to share task progress, set up Kanban boards, and manage to-do lists.

Project status view in Workfront

Project status view in Workfront

Industries that commonly use project management software include construction, large-scale manufacturing (e.g., aerospace), software development, high tech, marketing, research, and consulting or professional services. Help desk, quality control, and time tracking are additional uses for certain types of project management software.

A Comparison of Top Project Management Software

There are many popular project management software solutions on the market, and it can be hard to know what distinguishes one product from another and which is right for you. To help you better understand how the top project management systems stack up against one another, we created a series of side-by-side product comparison pages that break down the details of what each solution offers in terms of pricing, applications, ease of use, customer support, and more:

Top Asana Comparisons	Top Basecamp Comparisons	Top Evernote Comparisons
Asana vs. JIRA Asana vs. Slack Asana vs. Smartsheet Asana vs. Wrike	Basecamp vs. Evernote Basecamp vs. Slack Basecamp vs. Smartsheet Basecamp vs. Wrike	Evernote vs. Basecamp Evernote vs. Slack Evernote vs. Trello
Top JIRA Comparisons	Top Pivotal Tracker Comparisons	Top Slack Comparisons
JIRA vs. Asana JIRA vs. Pivotal Tracker JIRA vs. Wrike	Pivotal Tracker vs. JIRA Pivotal Tracker vs. Trello	Slack vs. Asana Slack vs. Basecamp Slack vs. Evernote Slack vs. Trello Slack vs. Wrike
Top Smartsheet Comparisons	Top Trello Comparisons
Smartsheet vs. Asana Smartsheet vs. Basecamp	Trello vs. Evernote Trello vs. Pivotal Tracker Trello vs. Slack Trello vs. Wrike

Common Features of Project Management Software

Project planning and task management	Most systems allow the user to define the scope of the project; establish due dates; and create, track, and close essential tasks and deliverables. More complex project systems include strong project planning capabilities and the other features described below.
Multi-user interface	Since the purpose is to allow multiple users to monitor their own and others' progress, a system will have logins for each user with personalized functionality, different types of permission settings, and ways to share and track relevant information between individuals.
Scheduling	Most project management software systems include basic calendar functionality to allow users to schedule their projects. More advanced industry-specific solutions build on this, providing specialized intelligent support based on the known phases associated with a typical project. The number of project team members and complexity of resource management could determine which is the best project management system for your business.
Document management	Another capability common to almost all solutions, this feature allows users to store documents in a central location, share them with the relevant parties, track changes, and manage different versions of the documents.
Budgeting, expense, and time tracking	For many companies, particularly those tracking large one-off projects (e.g., construction, large manufacturing, professional services), each project must be individually budgeted, with time and/or expenses tracked. These companies will likely require a solution that incorporates such functionality. Doing so allows bids, budgets, expenses, and revenue to be directly connected to the projects they're associated with.
Billing and invoicing	The next level up from budgeting and expense tracking, many products on the market also include full accounting functionality, allowing users the simplicity of using a single system for all functions related to the management and accounting of the project.
Resource management	Resource management allows project managers to account for and assign all resources a project will require. Resources can include both inventory and personnel.
Risk management	Some of the more robust solutions provide the capability of identifying potential risks associated with projects or activities and raising flags to alert the relevant team members.
Customer management	For companies that consider each sale a task to be established, tracked, and closed, customer management can be a valuable addition to the standard capabilities. This moves into the realm of CRM software, in which leads can be tracked and connected to product deliverables. This capability can help track and improve sales cycles.
Product management	Suited for companies looking to track the entire lifecycle (growth, maturity, and decline) of products, including planning, production, marketing, and management. Support for agile projects with kanban boards and project team scrum scheduling is also common.

What Type of Buyer Are You?

Individuals. Since project management for an individual tends to be a far simpler endeavor, there are a number of low-cost solutions that provide basic project management capabilities such as scheduling, task management, Gantt charts, and file sharing.

Small businesses. Companies with more than a couple of employees will want a system that allows for team collaboration, but usually don't want the added expense of advanced budgeting, invoicing, resource management, or advanced portfolio management features.

Development-oriented companies. This includes any business for which a single project, once complete, results in multiple sales (e.g., software) as distinct from single-project-single-sale businesses (e.g., construction). These companies will want strong collaborative capabilities—including robust document sharing, version control, and bug reports—possibly with resource allocation as well. These companies typically will not want invoicing, customer management, or other advanced features.

Large or specialty buyers. Construction is the best example of an industry that uses highly specialized project management systems, incorporating budgeting, inventory management, and many other features to manage the lifecycle of an entire project, from lead generation all the way through to final payment. Similar needs extend to other industries (e.g., custom IT solutions, large-scale manufacturing), each of which will have highly specialized solutions specific to that industry. Companies that manage concurrent, complex projects may want to explore project portfolio management (PPM) suites.

Key considerations when purchasing project management software

Project management software can be a useful tool for boosting team collaboration and tracking tasks effectively. However, its usefulness depends on how well it suits your business requirements. Below are some top considerations to keep in mind to avoid purchasing the wrong tool.

Collaboration for remote teams: The need for remote work is on the rise, and to effectively manage a remote workforce, you need a project management solution that supports remote team collaboration. Many project management tools come with built-in collaboration features, such as an interactive Kanban dashboard with task commenting and team chat channels with file sharing. Whether you have a small team managing a few projects remotely or a large team handling multiple projects, you need a project management tool that supports online team collaboration.
On-premise vs. cloud-based project management solution: A cloud-based project management tool typically comes with subscription-based pricing, and the vendor takes care of software maintenance and hosting. An on-premise solution, on the other hand, requires you to make a one-time software purchase. You then install the software on your computer and manage maintenance and updates on your own. If you have a low budget and few IT staff, a cloud-based tool could be your better choice. For an in-depth review of cloud-based systems, review our buyers guide for online project management software.
Availability of mobile applications: Many employees need access to their software in the field as well as the office. With a project management app, you can assign tasks to your team members, view the status of individual tasks, and track the overall project progress, even when you're on the go.

Make sure to take your mobile needs and the availability of a mobile app into consideration when evaluating different systems. For information on products particularly suited to Mac devices, check out our Mac project management software guide.

Note: The application selected in this article is an example to show a feature in context and is not intended as an endorsement or recommendation. It was obtained from sources believed to be reliable at the time of publication.